If you send out invoices to your clients regularly, you want a system that can deliver consistency and organization in your payments and invoicing processes. Your clients and customers might require you to deliver an invoice, or you might be legally required to do so. Whatever the case, there are a number of free invoicing tools available online that can integrate with your WordPress website and generate invoices automatically for your clients depending on orders they’ve submitted.
If you own an online business, there’s usually a lot to manage. Sending manual invoices can really take up a significant amount of time, not to mention have you sending invoices that look different each and every time, which is simply not professional. Using an automated and professional invoicing software enables you to automate all your payment and invoicing processes, so that you can spend more time working to grow your business.
In this post, we’ll be sharing our best WordPress invoicing plugins for 2023.
What features make the best WordPress Invoicing Plugins?
Of course, the best plugin for your business will depend on the unique needs of your business and your budget. The following are some of the common features that you will find in the best WordPress Invoice Plugins.
Manual vs Automatic Invoicing
How often do you invoice your customers? Are most of your invoices one-off? How many invoices do you need to create for your business? Based on the needs of your business, a good plugin will allow you to create and send invoices either manually or automatically as needed. And while you might already have a good invoice layout, great plugins will come with many templates and customization features.
Payment processing Options
When your clients or customers receive your invoice, how do you wish for them to pay you? Some plugins will easily integrate with multiple payment gateways, which gives you the option of providing your ideal payment methods with your invoice. You may also want to include the option of making partial payments. If it’s a subscription, you want to choose one that allows for recurrent payment collection. Good plugins will even let you include late fees.
Storing and Exporting Taxes and Records
Many great invoicing plugins will include automatic tax reporting and deduction. Moreover, they will let you export your invoices to another platform. It’s also handy to have an easy-to-use dashboard that lets you control all that.
Pricing
Most invoicing plugins will have a free base version, though you will often have to upgrade to the premium version to give you access to their premium features. It’s always wise to round up all the features you need to determine that kind of plugin that will offer you all that as the lowest cost possible. However, avoid opting for a cheap plugin over value and quality.
Best WordPress Invoicing Plugins
1. Sprout Invoices
This is a fully-fledged invoicing plugin for WordPress. Sprout Invoices is active in over 2,000 websites, with 4.9-star average rating across over 135 reviews. It has both Free and Pro versions, with a great set of features that can help simplify your invoicing tasks. With the plugin, you can create invoices and estimates with templates that include your branding. It can also integrate with a wide variety of payment gateways, including Stripe, Paypal, 2Checkout, and others. It also lets you accept cheque payments.
It uses the native WordPress Dashboard, which aside from making it easier for you to access results, it provides precise results in terms of reporting functionality. The plugin can also be integrated with other form plugins like WPForms, Ninja Forms, and others, thereby letting you customize your invoices as needed. The plugin also supports multiple currencies, meaning it will work no matter where your customers are based.
With the Free version, you can create unlimited invoices, estimates, and unlimited customers. To access features like recurring payments and invoices, advanced integrations, advanced reporting, and other features, you have to upgrade to Sprout Invoices Pro.
Key Features Include:
- Client dashboards
- Custom designs
- Payment reminder emails
- Time tracking
- Toggle and Zapier Integrations
- Recurring subscriptions and payments
The Pro version costs $59.25 a year for a freelancer license. For those who need Stripe payments, you need to upgrade to the Plus Plan at $119.25 a year. There are two other plans available, with the most expensive one costing $449.25 a year.
2. weForms
weForms is a full-fledged form building plugin that also lets you create and collects payments online. It’s one of the fastest form-builder plugins on WordPress. To collect payments through weForms, you need to enable its payment module. Once activated, a new option called “payments” is added into the settings menu of the plugin, which opens up a whole host of settings covering all the payment options you may need to create invoices and collect payments from your customers.
Key Features:
- Drag-and-drop form builder with real-time live preview
- Lots of predesigned and customizable form templates
- Complete mail support
- Ability to accept donations
- Integration with PayPal and Stripe
The plugin is created with general users in mind, with a minimalistic yet modern design that’s user-friendly and super-fast. It’s ideal for businesses, nonprofits and online social services looking for a fast invoicing solution where you can set up recurring payments or donations. While the basic plugin is free, you need to upgrade to the Professional Plan, which will cost you $59 a year.
3. WP-Invoice
This is a free WordPress plugin that’s perfect for general contractors, digital agencies, web developers, and other businesses that need to send invoices to their clients. WP-Invoice lets you create invoices within the WordPress dashboard. Once you send out an invoice, the customer will receive an email, from which they can follow a link to easily make payments. You can customize the email notification, and even integrate the invoice with Stripe, Paypal, Authorize.net, 2Checkout, and Interkassa.
While the WP-invoice doesn’t come with all the features other plugins include, it does allow you to accept recurring payments and partial payments with the above payment methods. There are also free addons available, like electronic signatures.
Key features:
- Easy to monitor and track everything
- It’s completely free, with free addons
- Customizable invoices and receipts, with templates
- Integrates with a variety of payment gateways
- Both recurring and partial payments
- Import and export invoices
4. FreshBooks
FreshBooks lets you create professional invoices in just a few clicks. It lets you customize the invoice fully by adding your personalized note and business logo. It has an automated system that allows you to send reminders to customers for any overdue payments. It also charges the credit cards of your clients securely for recurrent payments, and sends you and your customers notifications accordingly.
You can add your expenses and work hours in the invoices in order to display a proper breakdown for the payment. It also has provisions for tax collection, discount codes, preferred currency, and prepayment options.
As a complete SaaS invoicing platform, it works well with nearly all website builders, including WordPress. However, despite being the most robust invoicing software on the list, their pricing is quite expensive considering they charge based on your number of billable clients.
5. WP GetPaid (Previously WP Invoicing)
This is a great solution for those looking for a simple and lightweight invoicing solution. It has more than 3,000 active installations with a 4-star average rating. WP GetPaid will let you manage your taxes automatically in the invoices. This automates the process for you and your clients, saving you time.
It also supports multiple payment gateways like Stripe, PayPal, Authorize.net, and more. You can also use the plugin to set up recurring payments, and to generate invoices automatically for every payment. Although the base plugin is free, you have to purchase the individual extensions you need, or you can purchase a bundle membership plan, which is perhaps the best value for your money.
Final Thoughts: Which is the Best WordPress Invoicing Plugin?
Of all the best WordPress invoicing plugins for 2023 listed above, Sprout Invoices seems to be the best choice overall. The plugin ideally lets you create unlimited estimates and invoices, and you can integrate it with multiple payment gateways to let your customers pay with ease. The invoices are also fully customizable, with support for multiple currencies and languages. Besides that, you have access to detailed reports and client management dashboard. This is quite an impressive offering, considering the base plugin is free.
With this in mind, if you need to create multiple types of forms, such as those for user sign up and email list subscription, weForms Pro will be a better fit.
We hope that this guide has helped you find the best invoicing plugin for your business. Have you used a WordPress invoicing plugin before? What was your experience? We’d like to know in the comment section below.